Manpower is representing a client in the Vero Beach area that is seeking to hire a Real Estate Office Assistant.
The Office Assistant will be responsible for day-to-day administrative operations of the Sales Office, responding to any calls regarding general questions or inquiries including client relations. Ensure contracts/leases/reports/commission schedules/invoices/listings/advertising are prepared and properly maintained.
Essential Duties & Responsibilities include the following, but not limited to:
Assist and coordinate operational needs with the Sales Team.
Meet and greet each sales guest/visitor and answer and coordinate all calls.
Coordinate the sales consultants on the sales rotation line to ensure each prospect is assigned.
Coordinate and maintain the CMS program.
Maintain general files (contracts/listings/leases/month end sales reports and budgets).
Review and maintain MLS listings: Ensure MLS is updated with any price changes, extensions, contingent & solds, association fees and yearly property taxes. Follow MLS operational procedures.
Budgets and Invoices:
Oversee office supplies purchases ensuring budget is not exceeded and assist Broker with annual budget preparation and invoices.
Oversee office supply purchases ensuring budget is not exceeded.
Obtain yearly property budgets from all Associations.
Assist Broker with Annual Budget preparation.
Code all invoices, check requests for Broker review & Approval. Forward approved invoices to Accounting.
Maintain filing system of all invoices forwarded for payment.
Maintain and update all reports.
Work with marketing company and internal marketing to meet operational needs.
Prepare sales meeting agenda and current listing of all active property listings for any sales meetings or broker breakfasts.
Excellent communications (verbal and written) skills.
Innovative and forward thinking.
Outstanding people skills.
Guide the day-to-day operations of the office in a business-like, positive, professional and ethical manner.
Seek to improve self in knowledge and skills to remain knowledgeable about the market and best practices.
Ability to maintain good working relationship with employees, members, vendors and all clients.
Effective use of time and efficient multi-tasker; flexible in work habits and work schedule.
Demonstrated record of good work attendance and reliability.
Must be highly organized and detail-oriented.
Experience in Microsoft Word, Excel, Publisher, Power Point, Outlook
This is a temp to perm position, full time, and the hours are 8:00 AM-5:00 PM.
If interested, please apply.