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Recruiting Assistant

Palm Beach Gardens, FL

Order: 173260

Recruiting Assistant


Our internal team is currently seeking a Recruiting Assistant to add to our office!


Who are we looking for? Recruiting assistants help facilitate the hiring process. These collaborative workers use high communication skills to manage a variety of functions related to recruitment, including reporting to the hiring manager and coordinating communication between job applicants. There is room for growth and advancement into other positions within the human resources department.



  • Answering phone calls, scanning documents, and making photocopies is integral to the recruitment process. The recruiting assistant ensures that all the necessary paperwork is filed and that applicant forms are completed and processed.

  • Interview scheduling. This involves coordinating schedules with applicants and interviewers, creating calendars, sending interview confirmations, monitoring inboxes, and reconciling interview cancellations.

  • As the first point of contact between applicants and the hiring manager, recruiting assistants screen applicants before moving their applications forward. To screen applicants, recruiting assistants review application material, read resumes and cover letters, and set up phone interviews.

  • The Recruiting assistant will perform data entry to input and update applicant information in the candidate database- confidentiality is a must.

  • The recruiting assistant processes background checks to verify applicant information and ensure that the minimum hiring requirements are met. This may include contacting references, screening for drug use, and checking for criminal background.


Skills and Qualifications

  • Customer service – recruiting assistants greet interviewees and answer phone calls and emails, offering a high level of customer service to ensure a pleasant experience for applicants

  • Recruitment experience – since recruiting assistants are in charge of hiring staff, they should be familiar with interview, onboarding, and training processes

  • Computer literacy – this position requires a strong familiarity with social networking sites and job applicant systems, as recruiting assistants use applicant tracking systems, job boards, and social media to reach potential applicants

  • Organizational skills – scheduling multiple interviews and coordinating the recruitment process requires recruiting assistants to be organized and efficient

  • Time management – from answering phone calls and emails to greeting interviewees, recruiting assistants work in a fast-paced environment where they are always on their feet juggling multiple tasks.



  • The minimal education requirement for a recruiting assistant is a high school diploma, but many companies prefer at least a bachelor’s degree. Previous experience in human resources and recruitment is preferred. In order for recruiting assistants to learn the specific processes and procedures at their company, on-the-job training is also provided.



Hours- Monday through Friday, 8:00am - 5:00pm


Compensation- $13- $15/hr.